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Arthur J. Gallagher Families: Why a Letter of Instruction Can Simplify Estate Planning

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'Arthur J. Gallagher employees can bring more clarity to their estate plans by using a well-organized letter of instruction, which is a practical way to help families navigate important decisions with greater confidence.' — Michael Corgiat, a representative of The Retirement Group, a division of Wealth Enhancement.

'Arthur J. Gallagher employees can create a smoother transition for their families by using a clear letter of instruction, which can be an effective way to support loved ones during estate administration.' — Brent Wolf, a representative of The Retirement Group, a division of Wealth Enhancement.

In this article, we will discuss:

Why a letter of instruction can support your estate plan.
What to include in a letter of instruction.
How Arthur J. Gallagher employees can use a letter of instruction to help streamline estate administration.

Important Lessons

Estate planning documents like a will and a revocable trust are important, but they might not give your family all the information they need to handle your affairs when you pass away, especially for Arthur J. Gallagher employees with complex benefits.

In addition to an estate plan, a letter of instruction can offer your loved ones more information about your assets and personal preferences.

A letter of instruction can contain additional details, such as burial plans and the placement of essential documents, but it should not conflict with your estate planning documents.

Your loved ones might not know who to call, where to find your assets, or how to recognize reputable creditors if something were to happen to you today. By providing clear, supplemental guidance, a letter of instruction can help reduce the stress and work involved in the estate administration process.

A Letter of Instruction: What Is It?

A letter of instruction is an informal document outlining your assets and last wishes, sent to an executor, personal representative, or family members. It adds helpful information not included in legally binding estate planning documents like a will or revocable trust. For Arthur J. Gallagher employees managing multiple retirement and savings plans, a letter of instruction can help simplify administration for family members, even though it is not legally required.

Since this letter is informal, it can be updated without consulting an attorney as circumstances change over time. It can contain supplementary information that supports your estate plan, but it should not contradict anything in your legal estate planning documentation.

How to Compose an Instructional Letter

Funeral Plans

You might provide information about your preferred funeral or burial type, funeral home, clergy member, music, speakers, or tribute. You can also include details about pre-paid or pre-arranged funeral or burial plans and where related paperwork is located. Some people also provide biographical details—something Arthur J. Gallagher retirees can include for clarity.

Crucial Records

You can note the location of your Social Security card, recent bank account statements, deeds, titles, mortgage documents, important records, and estate planning documents. Some individuals also indicate where to find recent tax returns, which may help identify assets or income sources. If these documents are stored in a lockbox or vault, providing access instructions may be helpful.

Contact Details for Financial Representatives

The names and contact information for bankers, tax preparers, lawyers, insurance agents, real estate agents, and financial advisors can be included in the letter. These professionals can assist with background information, asset identification, account transfers, and final tax filings.

Details of the Assets

You can list your assets’ locations, titling, identifying details, and current values. This may include real estate, stock certificates, savings bonds, annuities, time shares, bank accounts, brokerage accounts, retirement accounts, company interests, safe deposit boxes, life insurance, and personal belongings with monetary or sentimental value.

Computer Files and Online Accounts

You may wish to list your digital files and accounts and designate a successor in your estate planning documents to manage them, since state and federal laws may limit access without written approval. For Arthur J. Gallagher retirees who store retirement and benefits information online, this documentation may help reduce challenges.

Details of Debt

You can include information regarding your debts, such as account numbers, balances, statements, and lender contact details.

Beneficiary Details

The beneficiaries listed in your estate plan, along with their contact details, may be included in the letter. This makes it easier for an executor to locate and communicate with those who will receive assets—an important step for families with Arthur J. Gallagher retirement accounts.

Pets

You can specify who you want to care for your pets and any specific instructions if your estate documents do not mention them. You may also include your veterinarian’s contact information.

Distribution List for Personal Property

Some states allow individuals to draft a separate document listing specific items of tangible personal property and their intended recipients, as long as the will references the list. Even in states where this is not legally binding, a letter of instruction can still guide your executor and help minimize disagreements.

Private Notes and Clarification of Goals

Some people include private notes or explanations for their decisions regarding inheritance or financial principles. Although not legally binding, these notes can help prevent misunderstandings.

What Does a Letter of Instruction Not Need to Include?

A letter of instruction should not repeat information already found in your estate planning documents. It is intended to provide additional details only.

It also should not be used to make changes to legally enforceable estate documents. Informal updates are not binding and may create conflicts.

Where to Store Your Instruction Letter

You can keep a copy of the letter with your estate planning papers, provide one to your lawyer, or place it somewhere your family is likely to look first. You can also share a copy with your executor and discuss it with them if you feel comfortable. Updating the letter each year is useful as assets and personal information change—particularly for Arthur J. Gallagher employees with evolving retirement benefits.

Do You Need Guidance?

The Retirement Group can help you prepare for retirement if you are updating or creating your estate plan and want assistance organizing your family’s financial information. Call us at (800) 900-5867 .

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Sources:

1. Parker, Craig. “How to Write a Letter of Instruction: A Step-by-Step Guide.” Trust & Will, n.d.,
https://trustandwill.com/learn/how-to-write-a-letter-of-instruction . Accessed 1 Dec. 2025.

2. AARP Education & Outreach. “State Your Intentions With a Letter of Instruction.” AARP, 9 Nov. 2022,
https://www.aarp.org/money/retirement/letter-of-instruction/ . Accessed 1 Dec. 2025.

3. Kuffel, Hunter. “Writing a Letter of Instruction for Your Estate Plan.” SmartAsset, 12 Oct. 2025,
https://smartasset.com/estate-planning/letter-of-instruction . Accessed 1 Dec. 2025.

4. McDonald Jacobs. “Letter of Instruction in Estate Planning.” McDonald Jacobs: Portland, Oregon Accountants & Business Consultants, n.d.,
https://www.mcdonaldjacobs.cpa/letter-of-instruction-in-estate-planning/ . Accessed 1 Dec. 2025.

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Understanding the advantages and disadvantages of cash balance plans: Gallagher, Flynn & Company LLP helps employees understand the benefits of cash balance retirement plans by comparing them to traditional pension plans. Cash balance plans offer higher contribution limits and more retirement savings while also reducing tax liability. However, employees must consider that cash balance plans distribute benefits evenly across all working years, which could lead to lower benefits than traditional pension plans that focus on the highest earning years(Gallagher_Flynn_Company…).

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Eligibility for participation in a cash balance plan: Employees at Gallagher, Flynn & Company LLP must meet specific criteria to participate in cash balance retirement plans. These criteria typically involve employer contributions of 5-8% of the employee's salary. The company ensures compliance with contribution regulations by maintaining consistent cash flow to meet the annual contribution requirements(Gallagher_Flynn_Company…).

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Tax benefits of cash balance plans: Cash balance retirement plans at Gallagher, Flynn & Company LLP offer significant tax benefits by allowing for higher contribution limits than traditional 401(k) plans. These higher limits enable employees to lower their taxable income, making these plans advantageous for employees seeking to minimize tax liabilities and increase retirement savings(Gallagher_Flynn_Company…).

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Support for transitioning to a cash balance plan: Gallagher, Flynn & Company LLP provides resources and personalized financial advising to employees considering a transition from a traditional pension plan to a cash balance plan. The company ensures that employees understand the benefits and limitations of both plans, offering guidance to facilitate informed decisions(Gallagher_Flynn_Company…).

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How does Gallagher, Flynn & Company LLP determine the annual employer contribution rates for its cash balance retirement plan, and what factors influence the sustainability of these contributions in the long-term financial health of the company and its employees?

Annual employer contribution rates: Gallagher, Flynn & Company LLP determines the employer contribution rates for cash balance plans based on a percentage of employee salaries, typically ranging from 5-8%. These contributions are influenced by the company’s financial stability and commitment to providing robust retirement benefits for long-term employee financial health(Gallagher_Flynn_Company…).

If an employee at Gallagher, Flynn & Company LLP has additional questions about the cash balance retirement plans and needs further assistance, what are the best ways for them to contact Gallagher, Flynn & Company LLP to receive tailored guidance or information?

Contact for further assistance: Employees at Gallagher, Flynn & Company LLP who have additional questions about the cash balance retirement plans can contact the company through their financial advisors or reach out to their local offices for tailored guidance and support. The company’s financial team is available to provide personalized information and assistance as needed(Gallagher_Flynn_Company…).

With the current political climate we are in it is important to keep up with current news and remain knowledgeable about your benefits.

Arthur J. Gallagher recently announced a series of restructuring efforts aimed at streamlining operations and improving efficiency. This includes significant layoffs and changes to employee benefits. Given the current economic volatility and the evolving tax and investment climate, it is crucial to stay informed about these developments to navigate potential impacts on retirement planning and investment strategies.

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For more information you can reach the plan administrator for Arthur J. Gallagher at 2850 Golf Rd Rolling Meadows, IL 60008; or by calling them at +1 847-953-3000.