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Baxter International Families: Why a Letter of Instruction Can Simplify Estate Planning

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'Baxter International employees can bring more clarity to their estate plans by using a well-organized letter of instruction, which is a practical way to help families navigate important decisions with greater confidence.' — Michael Corgiat, a representative of The Retirement Group, a division of Wealth Enhancement.

'Baxter International employees can create a smoother transition for their families by using a clear letter of instruction, which can be an effective way to support loved ones during estate administration.' — Brent Wolf, a representative of The Retirement Group, a division of Wealth Enhancement.

In this article, we will discuss:

Why a letter of instruction can support your estate plan.
What to include in a letter of instruction.
How Baxter International employees can use a letter of instruction to help streamline estate administration.

Important Lessons

Estate planning documents like a will and a revocable trust are important, but they might not give your family all the information they need to handle your affairs when you pass away, especially for Baxter International employees with complex benefits.

In addition to an estate plan, a letter of instruction can offer your loved ones more information about your assets and personal preferences.

A letter of instruction can contain additional details, such as burial plans and the placement of essential documents, but it should not conflict with your estate planning documents.

Your loved ones might not know who to call, where to find your assets, or how to recognize reputable creditors if something were to happen to you today. By providing clear, supplemental guidance, a letter of instruction can help reduce the stress and work involved in the estate administration process.

A Letter of Instruction: What Is It?

A letter of instruction is an informal document outlining your assets and last wishes, sent to an executor, personal representative, or family members. It adds helpful information not included in legally binding estate planning documents like a will or revocable trust. For Baxter International employees managing multiple retirement and savings plans, a letter of instruction can help simplify administration for family members, even though it is not legally required.

Since this letter is informal, it can be updated without consulting an attorney as circumstances change over time. It can contain supplementary information that supports your estate plan, but it should not contradict anything in your legal estate planning documentation.

How to Compose an Instructional Letter

Funeral Plans

You might provide information about your preferred funeral or burial type, funeral home, clergy member, music, speakers, or tribute. You can also include details about pre-paid or pre-arranged funeral or burial plans and where related paperwork is located. Some people also provide biographical details—something Baxter International retirees can include for clarity.

Crucial Records

You can note the location of your Social Security card, recent bank account statements, deeds, titles, mortgage documents, important records, and estate planning documents. Some individuals also indicate where to find recent tax returns, which may help identify assets or income sources. If these documents are stored in a lockbox or vault, providing access instructions may be helpful.

Contact Details for Financial Representatives

The names and contact information for bankers, tax preparers, lawyers, insurance agents, real estate agents, and financial advisors can be included in the letter. These professionals can assist with background information, asset identification, account transfers, and final tax filings.

Details of the Assets

You can list your assets’ locations, titling, identifying details, and current values. This may include real estate, stock certificates, savings bonds, annuities, time shares, bank accounts, brokerage accounts, retirement accounts, company interests, safe deposit boxes, life insurance, and personal belongings with monetary or sentimental value.

Computer Files and Online Accounts

You may wish to list your digital files and accounts and designate a successor in your estate planning documents to manage them, since state and federal laws may limit access without written approval. For Baxter International retirees who store retirement and benefits information online, this documentation may help reduce challenges.

Details of Debt

You can include information regarding your debts, such as account numbers, balances, statements, and lender contact details.

Beneficiary Details

The beneficiaries listed in your estate plan, along with their contact details, may be included in the letter. This makes it easier for an executor to locate and communicate with those who will receive assets—an important step for families with Baxter International retirement accounts.

Pets

You can specify who you want to care for your pets and any specific instructions if your estate documents do not mention them. You may also include your veterinarian’s contact information.

Distribution List for Personal Property

Some states allow individuals to draft a separate document listing specific items of tangible personal property and their intended recipients, as long as the will references the list. Even in states where this is not legally binding, a letter of instruction can still guide your executor and help minimize disagreements.

Private Notes and Clarification of Goals

Some people include private notes or explanations for their decisions regarding inheritance or financial principles. Although not legally binding, these notes can help prevent misunderstandings.

What Does a Letter of Instruction Not Need to Include?

A letter of instruction should not repeat information already found in your estate planning documents. It is intended to provide additional details only.

It also should not be used to make changes to legally enforceable estate documents. Informal updates are not binding and may create conflicts.

Where to Store Your Instruction Letter

You can keep a copy of the letter with your estate planning papers, provide one to your lawyer, or place it somewhere your family is likely to look first. You can also share a copy with your executor and discuss it with them if you feel comfortable. Updating the letter each year is useful as assets and personal information change—particularly for Baxter International employees with evolving retirement benefits.

Do You Need Guidance?

The Retirement Group can help you prepare for retirement if you are updating or creating your estate plan and want assistance organizing your family’s financial information. Call us at (800) 900-5867 .

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Articles you may find interesting:

Sources:

1. Parker, Craig. “How to Write a Letter of Instruction: A Step-by-Step Guide.” Trust & Will, n.d.,
https://trustandwill.com/learn/how-to-write-a-letter-of-instruction . Accessed 1 Dec. 2025.

2. AARP Education & Outreach. “State Your Intentions With a Letter of Instruction.” AARP, 9 Nov. 2022,
https://www.aarp.org/money/retirement/letter-of-instruction/ . Accessed 1 Dec. 2025.

3. Kuffel, Hunter. “Writing a Letter of Instruction for Your Estate Plan.” SmartAsset, 12 Oct. 2025,
https://smartasset.com/estate-planning/letter-of-instruction . Accessed 1 Dec. 2025.

4. McDonald Jacobs. “Letter of Instruction in Estate Planning.” McDonald Jacobs: Portland, Oregon Accountants & Business Consultants, n.d.,
https://www.mcdonaldjacobs.cpa/letter-of-instruction-in-estate-planning/ . Accessed 1 Dec. 2025.

What are the eligibility requirements for participating in the Baxter International Inc. Pension Plan, and how have they impacted employees who were hired after the participation closed date? Employees of Baxter International Inc. should be aware of the specific conditions that dictate eligibility to participate in the pension plan, as these factors determine the benefits they can receive upon retirement. Understanding how these age and service requirements are defined can significantly affect an employeeâ€™s retirement planning and financial security.

Eligibility Requirements for the Baxter International Inc. Pension Plan Baxter International Inc. typically defines pension plan eligibility based on factors like age, years of service, and employment status at the participation closing date. Employees hired after the plan closure would not be eligible, affecting their long-term retirement planning and necessitating alternative retirement savings strategies.

How does Baxter International Inc. calculate the final average pay for pension benefits, and what are the implications of compensation limits set by the IRS for employees nearing retirement? As employees approach retirement, knowledge about how Baxter International Inc. determines final average pay based on their earnings is crucial since it directly impacts the pension benefits they will receive. Employees must also consider the IRS limits on eligible compensation to fully understand how their eventual pension payouts will be calculated.

Calculation of Final Average Pay at Baxter International Inc. The final average pay for Baxter International Inc.’s pension benefits is likely calculated based on an employee's highest earnings years near retirement. This calculation could be subject to IRS compensation limits, which cap the earnings used in the benefit formula, potentially reducing the pension benefits for higher-earning employees as they near retirement.

What options are available for Baxter International Inc. employees when they decide to retire early, and how do these options affect their overall pension benefits? Early retirement can have significant financial implications for employees of Baxter International Inc., making it important for them to understand their choices and how each option might influence their long-term pension benefits. This includes looking at reductions in benefits and the age-related criteria that might apply.

Early Retirement Options at Baxter International Inc. Baxter International Inc. may offer options like reduced benefits or specific early retirement packages. These options could lead to lower pension payouts compared to retiring at the normal age, influenced by factors such as the number of years before normal retirement age and the actuarial reductions applied.

How has the freezing of the Baxter International Inc. pension plan in 2022 created changes for current and future participants regarding their accumulated benefits? Employees must grasp the consequences of the 2022 freeze, as it halts any additional benefit accruals and what this means in terms of vesting and distribution of benefits upon retirement. This shift may affect their retirement funding strategies and financial future.

Impact of the 2022 Pension Plan Freeze at Baxter International Inc. The freezing of the pension plan in 2022 means Baxter International Inc. ceased the accrual of benefits for participants as of that date. This affects employees' retirement planning, as no further benefits are accrued beyond the freeze, potentially requiring them to seek alternative ways to enhance their retirement savings.

What are the potential tax implications for Baxter International Inc. employees when opting for different pension payment options upon retirement? Employees should carefully evaluate the tax consequences of various distribution choices within the Baxter International Inc. pension plan to make informed decisions that optimize their financial outcomes in retirement. This requires an understanding of how taxes are applied to lump-sum payments versus annuity distributions.

Tax Implications of Pension Payment Options at Baxter International Inc. The choice between lump-sum payments and annuities at Baxter International Inc. has distinct tax implications. Lump sums could be subject to immediate taxation, potentially at higher rates, whereas annuities provide a steady income stream and may be taxed more favorably depending on individual tax situations.

How does Baxter International Inc. accommodate rehires and transfers regarding their prior pension benefits, and what policies govern these scenarios? Understanding the specific rules concerning rehires at Baxter International Inc. can help former employees plan their career strategies and assess the impact on their pension benefits. Employees need clarity on how their previously accrued benefits are handled in such situations.

Rehire and Transfer Policies Regarding Pension Benefits at Baxter International Inc. For employees rehired or transferred at Baxter International Inc., pension benefits previously accrued may be reinstated or continued, depending on the company’s specific policies on service crediting and benefit calculation for returning employees.

What rights and protections do Baxter International Inc. employees have under ERISA concerning their pension benefits, and how can they enforce these rights? Employees should be aware of their entitlements under ERISA to protect their interests in the Baxter International Inc. Pension Plan, including the procedures they can follow to challenge any denials of benefits. This knowledge empowers employees to safeguard their financial future effectively.

ERISA Rights and Protections for Employees of Baxter International Inc. Under ERISA, Baxter International Inc. employees are entitled to certain protections regarding their pension benefits, including the right to receive plan information, appeal denied claims, and sue for benefits and breaches of fiduciary duty. This legal framework ensures employees can effectively manage and protect their retirement benefits.

How does Baxter International Inc. ensure that pension benefits are secure, especially in the event of a plan termination or freezing event? Employees must comprehend the safeguards in place to protect their retirement assets in the event of potential changes to the pension plan status, which include federal agency involvement and how their vested rights are preserved.

Security of Pension Benefits at Baxter International Inc. In the event of plan termination or freezing, Baxter International Inc. must ensure that employees' pension benefits are secured, typically through insurance policies or federal agency guarantees such as those provided by the Pension Benefit Guaranty Corporation (PBGC), safeguarding benefits against company insolvency or plan underfunding.

What steps should Baxter International Inc. employees take to prepare for their eventual retirement in light of the details specified in the pension plan description? Retirement preparation involves a comprehensive understanding of the elements laid out in the Baxter International Inc. Pension Plan, including benefit calculations, retirement timing, and management of resources. Employees should consider this information when planning for a successful transition into retirement.

Preparation Steps for Retirement for Employees of Baxter International Inc. Employees should familiarize themselves with the details of the pension plan, such as benefit calculation methods, the impact of early retirement, and the integration of other retirement income sources. Engaging in financial planning and consulting with pension plan administrators or financial advisors can also help ensure a well-prepared retirement.

How can employees at Baxter International Inc. contact the company for more information regarding their pension plan and available benefits? Employees who seek clarity or assistance regarding their pension plan should know the appropriate channels and contact details to engage with Baxter International Inc. effectively. Resources available, including telephone numbers and administrative contacts, are paramount for employees navigating their retirement options.

Contacting Baxter International Inc. for Information on Pension Plans Employees needing further information or assistance regarding the Baxter International Inc. pension plan should contact the company’s HR department or pension plan administrator. Contact details are typically provided in the employee handbook or directly through the company's internal HR communication channels.

With the current political climate we are in it is important to keep up with current news and remain knowledgeable about your benefits.

Baxter International announced a significant restructuring plan aimed at reducing operational costs, including a reduction in workforce across several departments. Additionally, there are changes to their employee benefits program.

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For more information you can reach the plan administrator for Baxter International at 1 Baxter Pkwy Deerfield, IL 60015; or by calling them at +1 224-948-2000.