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Middleby Families: Why a Letter of Instruction Can Simplify Estate Planning

Healthcare Provider Update: Healthcare Provider for Middleby Middleby Corporation typically collaborates with various healthcare insurers to provide employee health benefits, tailoring its offerings based on the needs of its workforce. As of now, specific details on Middleby's current healthcare provider may not be readily available. It is advisable for employees or stakeholders seeking information on their healthcare options to directly consult Middleby's human resources department for accurate, up-to-date information regarding their healthcare partnerships. Potential Healthcare Cost Increases in 2026 As the healthcare landscape evolves, Middleby Corporation may face significant cost escalations due to projected hikes in health insurance premiums, particularly for Affordable Care Act (ACA) plans, which could surpass 60% in some states. Factors contributing to this surge include the potential expiration of enhanced premium subsidies and increasing medical costs. The Kaiser Family Foundation indicates that without renewal of these subsidies, a staggering 92% of marketplace enrollees might see their premiums rise by more than 75%, intensifying financial pressures for both employees and employers alike in 2026. Click here to learn more

'Middleby employees can bring more clarity to their estate plans by using a well-organized letter of instruction, which is a practical way to help families navigate important decisions with greater confidence.' — Michael Corgiat, a representative of The Retirement Group, a division of Wealth Enhancement.

'Middleby employees can create a smoother transition for their families by using a clear letter of instruction, which can be an effective way to support loved ones during estate administration.' — Brent Wolf, a representative of The Retirement Group, a division of Wealth Enhancement.

In this article, we will discuss:

Why a letter of instruction can support your estate plan.
What to include in a letter of instruction.
How Middleby employees can use a letter of instruction to help streamline estate administration.

Important Lessons

Estate planning documents like a will and a revocable trust are important, but they might not give your family all the information they need to handle your affairs when you pass away, especially for Middleby employees with complex benefits.

In addition to an estate plan, a letter of instruction can offer your loved ones more information about your assets and personal preferences.

A letter of instruction can contain additional details, such as burial plans and the placement of essential documents, but it should not conflict with your estate planning documents.

Your loved ones might not know who to call, where to find your assets, or how to recognize reputable creditors if something were to happen to you today. By providing clear, supplemental guidance, a letter of instruction can help reduce the stress and work involved in the estate administration process.

A Letter of Instruction: What Is It?

A letter of instruction is an informal document outlining your assets and last wishes, sent to an executor, personal representative, or family members. It adds helpful information not included in legally binding estate planning documents like a will or revocable trust. For Middleby employees managing multiple retirement and savings plans, a letter of instruction can help simplify administration for family members, even though it is not legally required.

Since this letter is informal, it can be updated without consulting an attorney as circumstances change over time. It can contain supplementary information that supports your estate plan, but it should not contradict anything in your legal estate planning documentation.

How to Compose an Instructional Letter

Funeral Plans

You might provide information about your preferred funeral or burial type, funeral home, clergy member, music, speakers, or tribute. You can also include details about pre-paid or pre-arranged funeral or burial plans and where related paperwork is located. Some people also provide biographical details—something Middleby retirees can include for clarity.

Crucial Records

You can note the location of your Social Security card, recent bank account statements, deeds, titles, mortgage documents, important records, and estate planning documents. Some individuals also indicate where to find recent tax returns, which may help identify assets or income sources. If these documents are stored in a lockbox or vault, providing access instructions may be helpful.

Contact Details for Financial Representatives

The names and contact information for bankers, tax preparers, lawyers, insurance agents, real estate agents, and financial advisors can be included in the letter. These professionals can assist with background information, asset identification, account transfers, and final tax filings.

Details of the Assets

You can list your assets’ locations, titling, identifying details, and current values. This may include real estate, stock certificates, savings bonds, annuities, time shares, bank accounts, brokerage accounts, retirement accounts, company interests, safe deposit boxes, life insurance, and personal belongings with monetary or sentimental value.

Computer Files and Online Accounts

You may wish to list your digital files and accounts and designate a successor in your estate planning documents to manage them, since state and federal laws may limit access without written approval. For Middleby retirees who store retirement and benefits information online, this documentation may help reduce challenges.

Details of Debt

You can include information regarding your debts, such as account numbers, balances, statements, and lender contact details.

Beneficiary Details

The beneficiaries listed in your estate plan, along with their contact details, may be included in the letter. This makes it easier for an executor to locate and communicate with those who will receive assets—an important step for families with Middleby retirement accounts.

Pets

You can specify who you want to care for your pets and any specific instructions if your estate documents do not mention them. You may also include your veterinarian’s contact information.

Distribution List for Personal Property

Some states allow individuals to draft a separate document listing specific items of tangible personal property and their intended recipients, as long as the will references the list. Even in states where this is not legally binding, a letter of instruction can still guide your executor and help minimize disagreements.

Private Notes and Clarification of Goals

Some people include private notes or explanations for their decisions regarding inheritance or financial principles. Although not legally binding, these notes can help prevent misunderstandings.

What Does a Letter of Instruction Not Need to Include?

A letter of instruction should not repeat information already found in your estate planning documents. It is intended to provide additional details only.

It also should not be used to make changes to legally enforceable estate documents. Informal updates are not binding and may create conflicts.

Where to Store Your Instruction Letter

You can keep a copy of the letter with your estate planning papers, provide one to your lawyer, or place it somewhere your family is likely to look first. You can also share a copy with your executor and discuss it with them if you feel comfortable. Updating the letter each year is useful as assets and personal information change—particularly for Middleby employees with evolving retirement benefits.

Do You Need Guidance?

The Retirement Group can help you prepare for retirement if you are updating or creating your estate plan and want assistance organizing your family’s financial information. Call us at (800) 900-5867 .

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Sources:

1. Parker, Craig. “How to Write a Letter of Instruction: A Step-by-Step Guide.” Trust & Will, n.d.,
https://trustandwill.com/learn/how-to-write-a-letter-of-instruction . Accessed 1 Dec. 2025.

2. AARP Education & Outreach. “State Your Intentions With a Letter of Instruction.” AARP, 9 Nov. 2022,
https://www.aarp.org/money/retirement/letter-of-instruction/ . Accessed 1 Dec. 2025.

3. Kuffel, Hunter. “Writing a Letter of Instruction for Your Estate Plan.” SmartAsset, 12 Oct. 2025,
https://smartasset.com/estate-planning/letter-of-instruction . Accessed 1 Dec. 2025.

4. McDonald Jacobs. “Letter of Instruction in Estate Planning.” McDonald Jacobs: Portland, Oregon Accountants & Business Consultants, n.d.,
https://www.mcdonaldjacobs.cpa/letter-of-instruction-in-estate-planning/ . Accessed 1 Dec. 2025.

What type of retirement savings plan does Middleby offer to its employees?

Middleby offers a 401(k) retirement savings plan to its employees.

Is Middleby’s 401(k) plan available to all employees?

Yes, Middleby’s 401(k) plan is available to all eligible employees who meet the participation requirements.

Does Middleby provide a company match for contributions made to the 401(k) plan?

Yes, Middleby provides a company match for employee contributions to the 401(k) plan, subject to specific terms and conditions.

How can employees at Middleby enroll in the 401(k) plan?

Employees at Middleby can enroll in the 401(k) plan by completing the enrollment process through the designated benefits portal or by contacting HR.

What is the minimum contribution percentage required for Middleby employees to participate in the 401(k) plan?

The minimum contribution percentage for Middleby employees to participate in the 401(k) plan is typically set at 1% of their salary, but it may vary based on plan specifics.

Can Middleby employees change their contribution rates to the 401(k) plan?

Yes, Middleby employees can change their contribution rates to the 401(k) plan at any time, subject to plan rules.

What investment options are available in Middleby’s 401(k) plan?

Middleby’s 401(k) plan offers a variety of investment options, including mutual funds, target-date funds, and other investment vehicles.

Is there a vesting schedule for the company match in Middleby’s 401(k) plan?

Yes, Middleby has a vesting schedule for the company match, which determines when employees fully own their matched contributions.

At what age can Middleby employees begin withdrawing from their 401(k) accounts?

Middleby employees can typically begin withdrawing from their 401(k) accounts at age 59½ without incurring penalties.

Are loans available from the 401(k) plan offered by Middleby?

Yes, Middleby’s 401(k) plan may allow employees to take loans against their account balance, subject to specific terms.

With the current political climate we are in it is important to keep up with current news and remain knowledgeable about your benefits.

Name of Plan: From the sources consulted, the specific name of Middleby's employee pension plan is identified in the following document: [Source Document], Page [Page Number]. Pension Formula: Details on the pension formula used by Middleby can be found in the following document. Years of Service and Age Qualification: Eligibility criteria based on years of service and age for Middleby’s pension plan are outlined in: Name of Plan: The 401(k) plan provided by Middleby is listed in the following document: Eligibility Criteria: Eligibility requirements for Middleby’s 401(k) plan are detailed in:

Layoffs and Restructuring: In 2023, Middleby announced a significant restructuring plan to streamline operations and reduce costs. This included layoffs across various departments, particularly in administrative and support roles. The company indicated that these changes were necessary to improve operational efficiency and adapt to shifting market conditions. Importance: Addressing these layoffs is crucial given the current economic environment, which impacts job security and financial stability. Additionally, the restructuring could affect employee benefits and pensions, making it essential for employees to stay informed.

Middleby’s stock options and RSU programs are designed to incentivize performance and align employees’ interests with shareholder value. For Middleby in 2022 and 2023, stock options and RSUs were primarily allocated to senior management and key contributors. In 2024, Middleby continues to offer these benefits, focusing on rewarding high-performing employees and executives.

Middleby Official Website: Middleby’s official site may have details on their health benefits under the "Careers" or "Employee Benefits" sections. Generally, companies list their health plans, including medical, dental, and vision insurance, along with any wellness programs or Employee Assistance Programs (EAPs).