Tax Considerations for Luxottica Employees Embracing Remote Work: What You Need to Know

Healthcare Provider Update: Healthcare Provider for Luxottica Luxottica utilizes EssilorLuxottica, its parent company, as its primary healthcare provider. EssilorLuxottica has made significant strides in integrating wellness and health services for its employees to ensure they receive comprehensive healthcare tailored to their needs. Upcoming Healthcare Cost Increases for 2026 As we approach 2026, healthcare costs are expected to rise significantly, with estimates indicating potential increases of up to 75% in out-of-pocket premiums for many consumers. This surge is largely attributed to the anticipated expiration of enhanced ACA premium subsidies and simultaneous rate hikes from major insurers, with states like New York reporting increases as high as 66%. Coupled with ongoing inflation in medical costs and a spike in demand for healthcare services, companies like Luxottica may see substantial financial pressure, necessitating strategic planning to mitigate the impact on both employees and operational budgets. Click here to learn more

The COVID-19 pandemic has not only forced businesses to adopt remote work but has also accelerated a trend that was already on the rise. Even before the pandemic, the number of Americans working from home was increasing steadily. Between 2005 and 2019, the number of people regularly working remotely grew by an impressive 216% (GlobalWorkplaceAnalytics.com, 2021), especially for top companies. As millions of Americans have now begun to return to the office, the option to continue telecommuting either part- or full-time has become the norm (McKinsey and Company, 2022). However, while working from home offers numerous benefits, such as reduced commuting expenses and increased schedule flexibility, it also presents certain challenges in terms of tax obligations.

Here are four key tax issues to be mindful of if you work from home or employ remote workers at a company like Luxottica:

1. Withholding Tax from Wages

The ability to work remotely has enabled many individuals to move to new states, both in metropolitan areas and smaller cities. This mobility can lead to withholding errors if you fail to promptly inform your payroll department about your change in residence. It is important to note that workers are required to have taxes withheld according to their state's tax rules, regardless of their employer's location. Neglecting to update your withholding information could result in a significant tax bill or even underpayment penalties when Tax Day arrives.

Additionally, some states mandate that employers withhold taxes from the wages of nonresident employees. For instance, the state of New York requires employers to withhold state income tax from nonresidents' wages.

2. Filing Returns in Multiple States

If you work in two or more states, it is likely that you will need to file a tax return for each state. This requirement arises because many states necessitate nonresident employees to pay state income taxes if they earned money within that state, regardless of their place of residence. Some states even mandate a tax return if you worked within their borders in any capacity, including for a business trip.

It is worth noting that individuals who live or work in one of the nine U.S. states that do not charge income tax—Alaska, Florida, Nevada, New Hampshire, South Dakota, Tennessee, Texas, Washington, and Wyoming—will not be obligated to report their income to that state.

3. Deducting Business Expenses

The Tax Cuts and Jobs Act of 2017, effective until 2025, eliminated many miscellaneous tax deductions, including unreimbursed business expenses. Consequently, any out-of-pocket expenses incurred while working from home that are not reimbursed by your employer cannot be deducted from your taxes. In previous tax law, workers were able to deduct certain out-of-pocket work-related expenses that exceeded 2% of their adjusted gross income. However, this deduction is scheduled to return in 2026.

On the other hand, if you are self-employed, you can still deduct many business expenses on Schedule C of your Form 1040.

4. Employing Workers in Multiple States

If you own a business in one state but have an employee working remotely in another state, you may be required to register your business in the employee's home state. This entails paying estimated taxes, filing tax returns, and fulfilling other reporting obligations to that state. If you find yourself in this situation, it is crucial to consult with a qualified tax professional who can guide you through the intricacies of state and federal tax laws.

In conclusion, taxes are complex, and the shift to remote work has further emphasized the importance of understanding your tax obligations, whether as an employee or an employer. If any of the aforementioned scenarios apply to you, it is highly recommended to meet with a tax advisor who can assist you in navigating the complexities of this evolving landscape.

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It is evident that the rise of remote work offers numerous advantages, such as increased flexibility and reduced expenses. However, it also brings about tax-related considerations that should not be overlooked. By staying informed and seeking expert guidance, individuals and businesses can ensure compliance with tax regulations and avoid potential pitfalls.